*FULL COMPANY REGISTRATION PROCESS AND PROCEDURE IN UGANDA.*

Submit the Name Reservation Form to the assessment window of the Uganda Registration Services Bureau (URSB) and obtain the bank payment slip

*Agency:* Office of the Registrar, Uganda Registration Service Bureau

To reserve a company name, the entrepreneur submits the name reservation form to the assessment window of the Uganda Registration Service Bureau (URSB). The clerk returns the application, along with the requisite fee assessment payable at the bank. The name reservations forms can be downloaded  on the URSB website.

Pay the name reservation fees at the bank

*Agency: Bank*

All nontax payments to government agencies must be made at a bank. Upon payment of the specified assessment fee, the entrepreneur receives a bank receipt that is used to complete the name reservation process. The payable fees include reservation; and bank service fee.

Reserve the company name

*Agency:* Office of the Registrar, Uganda Registration Service Bureau

The entrepreneur presents the payment receipt at the name search window of URSB. Upon payment of the required fee, the suggested name is subjected to a search in the business registry database. If the name passes the similarity, defensive, offensive, and desirability tests, it is reserved for a period of 30 days. There are name reservations books where the entrepreneur can search and see if the name was approved or rejected and for what reasons. This procedure takes between 1-3 days.

Obtain the slip-in for the payment of the registration fee and the stamp duty from URSB

*Agency:* Bank or URSB

Entrepreneurs can now obtain the bank payment advice forms online without having to go the Uganda Registration Services Bureau. This is because the fee assessment process can now be done online on the URA website. Entrepreneurs can also go to the company registry, or to the bank to obtain the bank payment advice forms.

*Pay the registration fees at a designated bank*

*Agency:* Bank

Registration receipts are obtained from the designated bank where the fees are paid (within 30-40 minutes).

File the registration documents at the Office of the Registrar and Obtain the Certificate of Incorporation

*Agency:* Office of the Registrar

Registration is an administrative process conducted by the Uganda Registration Services Bureau, which is autonomous from the Ministry of Justice and handles company registration-related issues. To register, the entrepreneur must submit the following documents as indicated to the Registration window of URSB:

*- A completed application Form.*

– Form A1: Statement of Nominal Capital.

– Form S18: Declaration of Compliance with the Requirements of the Companies Act on Application for Registration of a Company.

– Form A3: Before incorporation, shares are not yet paid for and thus not allotted. After incorporation, as soon as a company allots its shares, the returns should be registered within 60 days.

– Form 20: Particulars of the directors and secretary of the company is required to be filed within 14 days of company registration.

– Form 9A: Notice of the situation of the Registered Address of the company. This form must be filed with the Registrar of Companies within fourteen days of incorporation.

– Company Resolutions: The Business Registry can register resolutions of the Company general meetings and board meeting.

*Fees for company registration will cover for:*

– Registration fees:
– Stamp duty: 0.5 % of the share capital
– Stamp Duty on Memorandum & Articles of Association:
– Filing Fees:
– Filing Form A3:
– Filing Form 7:
– Filing Form A9:

Once the documents are submitted and the fees are paid, the applicant will get a receipt to return to retrieve documents.

Obtain a Tax Identification Number (TIN) and Register for taxes at the Uganda Revenue Authority

*Agency:* Uganda Revenue Authority

According to section 14 of the Public Finance and Management Act 2015, all businesses seeking a trading license or any form of authorization necessary for purposes of conducting any business in Uganda are required to have a TIN. The company submits a personal inquiry form for each director, and a corporate preliminary inquiry form in application for the Tax Identification Number (TIN). The TIN application can be completed online on the website of the Uganda Revenue Authority (URA):The company also registers for VAT if the company has a threshold of over 50,000,000 shillings according to the Value Added Tax Act sect. 7.

On uploading the application form online, the system will print the applicant to print out the online form which has to be signed and submitted it to the nearest URA office together with Company Form 7 and a copy of the Certificate of Incorporation of the Company.

*Agency*: Uganda Revenue Authority

The business premises undergo inspection by the Uganda Revenue Authority (URA). Once the applicant calls for an appointment, they will usually come to your premise the next day if you are available.

*Obtain trading license*

Agency: Kampala Capital City Authority

The entrepreneur applies for a trade license at the Municipal Authority/Council Authority where the company premises are located. The trading license is a general business license required for all companies, including service companies.

You can download and print the standard forms online through the COIN. Once online, you complete the standard form A, which can be accessed online, and submitted to the Municipality or City Council, along with the relevant company documents, including the memorandum and articles of association, the name of the directors, the certificate of incorporation, and the lease agreement. You will then be issued a payment slip to take to the Bank.

Receive inspection of the business premises by the licensing officer and Obtain the assessment form

*Agency:* Kampala Capital City Authority

The division of Kampala Capital City Authority (KCCA) in the jurisdiction where the business premises are located does inspection ensuring you have applied for the trading license, then issues the Trading licenses on behalf of KCCA. Upon inspection of the company premises, these divisions issue the assessment forms for the fees payable, which vary with the location of the office. These fees are regulated by the Trade Licensing (Amendment of Schedule) Instrument, 2011.

*Pay the license fee at the bank*

*Agency*: Bank

The founder must pay the relevant license fee at the bank.

Once the fees are paid, the Municipal Authority issues the Trading License. This authority also reserves the right to revoke and cancel the trading license if deemed necessary by municipal inspections (health and building).

*Register with the National Social Security Fund (NSSF)*

*Agency:* National Social Security Fund

The National Social Security Fund (NSSF) is governed by the revised laws of Uganda, the National Social Security Fund Act Cap 222. The NSSF is a compulsory saving scheme for private-sector employees between the age of 16-55 years, non-governmental organizations, and government parastatal bodies that are not covered by the government pension scheme. Under the Act, all employers with more than 5 employees are obliged to pay an NSSF contribution of 10% of the employees gross monthly salary. This procedure takes 1-7 days. Registration forms for NSSF can be downloaded from the NSSF website.

*Make a company seal*

Agency: Sealmaker

A company seal is mandatory. Section 117 (b) of the companies Act 2012 provides that every Company shall have its name engraved in legible letters on its seal which shall take the form of embossed metal die

That’s what it takes to fully register you company…

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